Your privacy is extremely important to Peacock Gymnastics and we are fully committed to providing you with clear and transparent information about how we use your personal data. We value the trust you give us when sharing your personal information. We will ensure robust measures are in place to keep your information secure and will only use it for the purposes outlined in this notice.
You can contact our Data Protection Officer (DPO) at firstname.lastname@example.org or at Peacock Gymnastics, The Fire Service College, London Road, Moreton-in-Marsh, GL56 0RH if you have any questions.
This notice provides privacy information about how we will use your personal data when it is provided as part of a relationship we have with you represent e.g. as a client, employee, etc.
When you register with ourselves and as a Peacock Gymnastics member or renew your membership (or you register or renew on behalf of a child under the age of 16 or on behalf of an adult who does not have the capacity to manage their own personal data), we need to collect information about you. Some of this information is essential for us in order to provide your membership but it is your choice whether you provide all the information we have requested. If you don’t provide this information, it may affect our ability to provide all the membership benefits to you.
As a member of Peacock Gymnastics, you can access other activities and services. If you enter a Peacock Gymnastics or competition we may need to collect the following information about you:
Some of the activities we provide require us to process additional information about you including:
If you are supporting us to provide any of our gymnastics activities, we may also collect:
In some cases, we will be unable to provide our services unless you provide the requested information but we will tell you at the point of collection if any of the information we are requesting is optional.
When you register as a Peacock Gymnastics member or ask us to provide another service such as a coaching or any other learning activity such as a holiday or talent camp or student enrichment programme or you enter a competition or non-competitive event, we need to process your information because it is necessary to provide the service. This includes:
Medical information and disabilities
For certain events or activities, we ask you to provide information about any relevant disabilities and medical conditions. We have a legal obligation under the Equality Act 2010 to make any reasonable adjustment for individuals with disabilities who need this to be able to access the requested service. We also have a duty of care to ensure it is safe for you or your child to take part in our activities and to keep you/them safe while participating or in an emergency. With your explicit consent, we will review any information you provide and if required we will contact you for further information to enable us to understand how to meet your needs and to complete any required risk assessments. In most cases, we will only retain this information for six months after the event, unless there is another lawful reason why we need to continue to hold this information e.g. for insurance or other claims purposes.
We process personal information about you where we have a legitimate interest to do so. In some cases, this may require us to collect additional information from you or from other sources. The purposes include:
You have the right to object to any of the processing we undertake based on legitimate interests based on your own individual circumstances. We will stop processing your personal data unless we can demonstrate compelling legitimate grounds for the processing, which override your individual interests, rights and freedoms or we need to continue to process your information in connection with a legal claim. If you wish to object to any of the processing activities we undertake based on legitimate interests, you can contact our Data Protection Officer (DPO). Please bear in mind that in some cases, if you object this may affect our ability to carry out the tasks above for your benefit.
When you register with us you consent for us to use your email address to send you the latest news and information about gymnastics that we believe may be of interest to you.
It is our legitimate interest to ensure that we only send you information that we believe will be of interest to you. By looking at the relevant personal information you have provided, we can identify news, offers and services that are most likely to be most relevant and will meet your needs as a member.
These communications will include relevant newsletters and magazines, information about opportunities, products, services and events and relevant information from our affiliated and partner organisations.
If you agree to marketing, and later change your mind, you can opt out at any point, by amending your settings in ‘my account’. Please note that you may still receive communications for a short period after changing your preferences but this will stop as soon as our systems are updated.
We may need to process information about you to comply with a legal or statutory obligation. This includes but is not limited to:
Special categories of personal data
Special categories of personal data are a category of information that is more sensitive and requires greater protection. Some of the information we process falls into this category (e.g. health/medical data or any information you provide to us about a disability and some equality profile data). It is unlawful for organisations to process this type of information unless an additional legal condition applies. We will only process this type of information if one of the following applies:
We may need to share limited personal information with the following organisations:
· External service providers who are contracted to provide specific services on our behalf such as GoCardless or Paypal.
We will retain your personal data only as necessary to provide the services to which you have subscribed or where we have another legitimate and lawful reason to do so. At your request or if you do not renew your membership within two years we will delete any information that we no longer have a reason to retain, unless you ask us not to.
We retain some information to comply with our legal obligations such as financial/accounting records which need to be retained for six years in line with UK tax law.
We need to retain sufficient information about you in the event of an insurance claim in the future so that we can identify you and confirm that you held membership for the relevant period. We may need to retain other information to comply with legal or statutory requirements, some of which are highlighted in this notice. In addition, we may also need to retain information relating to your conduct as part of our regulatory responsibilities, the times of which will vary dependent on the nature of the concern and whether this is any potential risk to others associated with these concerns.
As the reason for retaining certain types of information varies, the retention periods can vary significantly. Please contact our Data Protection Officer (DPO) if you require any further information on specific retention periods.
We transfer your personal information to third-party data processors who are based in the countries outside the European Economic Area (EEA).
We use some US-based companies that provide services such as web hosting, data analytics and marketing communication.
We will not transfer your information to any processors based in other countries outside the EEA unless there is a European Commission adequacy decision for the specific country to which the data is transferred or where we can be certain that there are adequate safeguards provided for your information and individual rights standards that meet the GDPR requirements.
Please contact our Data Protection Officer (DPO) if you require any further information relating to international transfers.
You have important rights under data protection law. In summary these include:
To exercise any of these rights or if you have any questions about our membership privacy notice please contact our Data Protection Officer (DPO) on the contact details provided below.
While we hope to be able to resolve any concerns you have about the way that we are processing your personal data, you have the right to lodge a complaint with the Information Commissioners Office (ICO) if you believe your data has been processed in a way that does not comply with the GDPR or have any wider concerns about our compliance with data protection law. You can do so by calling the ICO helpline on 0303 123 1113 or via their website.
We keep our privacy notices under regular review. This notice was last updated on 12th September 2018.
We hope that you have found this information helpful but if you have any questions or concerns, please contact our Data Protection Officer (DPO) who will be pleased to help you.
Data Protection Officer
Peacock Gymnastics Academy Ltd, The Fire Service College
London Road, Moreton-in-Marsh, GLOS. GL56 0RH